The Operating System for Corporate Governance.
From simple Annual Returns to complex Director changes and biometric identity verification. Goodbooks combines a real-time registry connection with advanced automation to handle your entire administrative workload.
Direct Registry Connection. Zero Latency.
Most dashboards show you a "cached" version of your company—data that might be weeks old. Goodbooks connects directly to the CIPC database every time you log in.
Automated Annual Returns
Never wake up to a "Deregistration Process" status again. Our system tracks your anniversary dates, calculates the exact fee (including penalties), and allows you to file in seconds.
Beneficial Ownership (BO) made Simple
The new BO regulations are complex and strict. We provide a guided workflow to maintain your BO register, track mandates, and submit the required updates to CIPC without getting lost in legal jargon.
Total Company Maintenance
Handle the full lifecycle of your entity:
- Director Changes: Appoint, resign, or remove directors.
- Address Updates: Move your registered office or postal address instantly.
- Financial Year End: Change your reporting period to align with your operations.
- Auditor Changes: Appoint or resign auditors and accounting officers.
Stop Chasing Documents. Start Using "Magic Links."
The hardest part of compliance isn't the filing—it's getting the documents from your clients or directors. We fixed that.
The Request Engine
Need an ID copy, proof of residence, or a signed resolution?
- Select the director from your dashboard.
- Choose "Request Document" or "Request Signature."
- The system sends them a secure WhatsApp or Email link.
- They click, upload (or sign on glass), and it instantly appears in your dashboard.
The "Digital Handshake"
No more printing, scanning, and emailing. Documents sent via Goodbooks can be signed electronically on any smartphone, tablet, or desktop. We track the audit trail, ensuring every signature is legally robust.
Biometric Verification.
In an era of identity theft and corporate hijacking, a certified copy is no longer enough. We verify the human, not just the paper.
Liveness Detection
When appointing a new director or updating sensitive details, you can trigger a Biometric Check. The director clicks a link, scans their face, and our system confirms they are a real, living person—not a deepfake or a static photo.
Home Affairs Validation
We cross-reference the facial scan against the official Home Affairs (HANIS) database to ensure the person claiming to be the director is the legal holder of that ID number.
Digital Certification
Once verified, the system generates a "Proof of Identity" certificate. This replaces the need for old-fashioned police station stamps, giving you a higher level of assurance without the logistical nightmare.
Drafted by Experts. Generated in Seconds.
Our document engine was built by Chartered Accountants to ensure every resolution meets the standards of the Companies Act, SARS, and the Department of Labour.
Instant Compliance Docs
Stop typing out Minutes of Meetings manually. We pre-populate legally compliant templates with your company's specific data.
- CIPC: CoR forms, Share Certificates, Registers.
- SARS: Power of Attorney, Representative Appointments.
- DoL: UI-19 forms, Compensation Fund registration docs.
The Legal Library (Coming Soon)
Access a repository of over 250 premium legal templates. From Shareholders Agreements to Employment Contracts, all ready to be customized and signed within the platform.
Your Data. Connected.
Payroll (SimplePay)
Link your payroll data to ensure your CIPC records match your Department of Labour submissions. Consistency across agencies is the key to avoiding audits.
Accounting (Xero)
Connect your Xero profile to Goodbooks. This allows us to pull financial data for "Solvency and Liquidity" tests—a mandatory requirement for many CIPC resolutions.
Email (Office365 & Gmail)
Turn your email inbox into a "To-Do" list. Our upcoming Unified Inbox allows you to assign client emails to team members directly from the Goodbooks dashboard, ensuring no instruction ever falls through the cracks.